Safety Procedure in the Workplace

Purpose:

The purpose of the Safety procedure is to provide awareness about safety and to develop a state of readiness, which will allow for a prompt and orderly response to an emergency and to comply with the statutory obligations. This safety plan is structured around four major objectives.

• Understanding the type and extent of potential emergencies (Risk / Exposures)
• Establishing a high order of preparedness (equipment, personnel) and commensurate with the risk.
• Ensuring an orderly and timely decision-making response process
• Providing an incident management organization with a clear mission and line of authority.

Scope:

The Procedure deals with the Fire safety and work safety conditions for every person available on company premises and for machines.

Responsibility:

Accident definition:

Major Accident:

When there is a need to go to the Hospital for treatment

Minor Accident:

When there is a small injury & treatment can be done with first aid only.

Near Miss: 

It is an unplanned event when there is no injury, illness, or property loss.

Safety Procedure:

Safety procedure list:

• Identify hazards
• Assess risks
• Implement Safety Policies and Procedures
• Provide Safety Training
• Maintain Equipment and Machinery
• Encourage Reporting and Investigation
• Enforce Safety Regulations
• Foster Safety Awareness and Engagement
• Continuously Improve Safety Performance
• Emergency Preparedness

Safety Procedure explanation:

Identify Hazards:

• Conduct a thorough assessment of the workplace to identify potential hazards, such as chemicals, machinery, electrical equipment, or ergonomic issues.
• Involve employees in the hazard identification process, as they are often most familiar with the day-to-day operations and can provide valuable insights.

Assess Risks:

• Evaluate the risks associated with each identified hazard by considering the likelihood and potential severity of accidents or injuries.
• Prioritize risks based on their severity to allocate resources effectively and address the most critical issues first.

Implement Safety Policies and Procedures:

• Develop comprehensive safety policies and procedures that address the identified hazards and risks.
• Communicate these policies and procedures to all employees, ensuring they understand their roles and responsibilities in maintaining a safe working environment.
• Regularly update and review safety policies and procedures to reflect changes in regulations, technologies, or work processes.

Provide Safety Training:

• Conduct regular safety training programs for all employees, including new hires and contractors, to educate them on the potential hazards, safety protocols, and emergency procedures.
• Ensure that employees are trained in the proper use of personal protective equipment (PPE) and other safety devices specific to their roles.
• PPEs are provided to operators/staff according to their working conditions and PPE applicability is shown in the PPE Matrix and each area work instruction
• On Job Training for safety (self and machine) will be given to every operator/staff who is working in the plant and maintaining records.
• Provide training related to Fire Extinguishers, First-Aid & make a Certified team for Fire Extinguisher & First-Aid

Maintain Equipment and Machinery:

• Establish a regular maintenance schedule for all equipment and machinery, ensuring that they are in proper working condition and comply with safety standards.
• Conduct inspections and repairs promptly to address any identified issues that may compromise safety.
• A safety emergency switch is provided on all the machines.
• A safety guard / Safety sensor is provided in all the press machines.
• Training is provided to operators to run the machine safely.

Encourage Reporting and Investigation:

• Promote a culture of safety by encouraging employees to report any safety concerns, near misses, or accidents promptly.
• Investigate all reported incidents to identify the root causes, take corrective actions, and prevent similar incidents from occurring in the future.
• Any Incident/Accident that happened in the company is recorded in the Accident/Incident form. All types of accidents are monitored through the Safety Tree displayed at entry into the company.

Accident/Incident Form:

Enforce Safety Regulations:

• Comply with all applicable safety regulations, standards, and guidelines set by relevant authorities or regulatory bodies.
• Regularly monitor and audit workplace practices to ensure ongoing compliance with safety regulations.

Foster Safety Awareness and Engagement:

• Organize safety campaigns, toolbox talks, and workshops to enhance safety awareness among employees.
• Encourage employee engagement in safety initiatives by establishing safety committees, involving employees in safety inspections, and recognizing and rewarding safe behaviors.

Continuously Improve Safety Performance:

• Establish key performance indicators (KPIs) to measure safety performance and track progress over time.
• Analyze safety data, such as incident reports, near-miss reports, and safety audits, to identify trends, and areas for improvement, and develop targeted action plans.

Emergency Preparedness:

• Develop and communicate emergency response plans to address potential workplace hazards, such as fires, chemical spills, or natural disasters.
• Conduct regular drills and exercises to test the effectiveness of emergency response plans and ensure that employees are familiar with their roles and responsibilities during emergencies.
• Evacuation Drill record shall be maintained whenever any mock drill is given for training of employees.
• A list of all fire extinguishers in the company shall be prepared with the date of filling & next filling date. If any fire extinguisher is used then immediately re-fill it by the supplier.