Safety Procedure in the Workplace


The purpose of the Safety procedure is to provide awareness about safety and to develop a state of readiness, which will allow for a prompt and orderly response to an emergency and to comply with the statutory obligations. This safety plan is structured around four major objectives.

  • Understanding the type and extent of potential emergencies (Risk / Exposures)
  • Establishing a high order of preparedness (equipment, personnel) and commensurate with the risk.
  • Ensuring an orderly and timely decision-making response process
  • Providing an incident management organization with a clear mission and line of authority.


The Procedure deals with the Fire safety and work safety conditions for every person available on company premises and for machines.


S. NoActivityResponsibilityFrequency
01Training for SafetyHOD / HR / External Once in 6 Months
02Mock DrillHOD / HR / ExternalOnce in 6 Months

Accident definition:

Major Accident:

When there is a need to go to the Hospital for treatment

Minor Accident:

When there is a small injury & treatment can be done with first aid only.

Near Miss: 

It is an unplanned event when there is no injury, illness, or property loss.

Safety Procedure:

Safety procedure list:

  • Identify hazards
  • Assess risks
  • Implement Safety Policies and Procedures
  • Provide Safety Training
  • Maintain Equipment and Machinery
  • Encourage Reporting and Investigation
  • Enforce Safety Regulations
  • Foster Safety Awareness and Engagement
  • Continuously Improve Safety Performance
  • Emergency Preparedness

Safety Procedure explanation:

Identify Hazards:

  • Conduct a thorough assessment of the workplace to identify potential hazards, such as chemicals, machinery, electrical equipment, or ergonomic issues.
  • Involve employees in the hazard identification process, as they are often most familiar with the day-to-day operations and can provide valuable insights.

Assess Risks:

  • Evaluate the risks associated with each identified hazard by considering the likelihood and potential severity of accidents or injuries.
  • Prioritize risks based on their severity to allocate resources effectively and address the most critical issues first.

Implement Safety Policies and Procedures:

  • Develop comprehensive safety policies and procedures that address the identified hazards and risks.
  • Communicate these policies and procedures to all employees, ensuring they understand their roles and responsibilities in maintaining a safe working environment.
  • Regularly update and review safety policies and procedures to reflect changes in regulations, technologies, or work processes.

Provide Safety Training:

  • Conduct regular safety training programs for all employees, including new hires and contractors, to educate them on the potential hazards, safety protocols, and emergency procedures.
  • Ensure that employees are trained in the proper use of personal protective equipment (PPE) and other safety devices specific to their roles.
  • PPEs are provided to operators/staff according to their working conditions and PPE applicability is shown in the PPE Matrix and each area work instruction
  • On Job Training for safety (self and machine) will be given to every operator/staff who is working in the plant and maintaining records.
  • Provide training related to Fire Extinguishers, First-Aid & make a Certified team for Fire Extinguisher & First-Aid

Maintain Equipment and Machinery:

  • Establish a regular maintenance schedule for all equipment and machinery, ensuring that they are in proper working condition and comply with safety standards.
  • Conduct inspections and repairs promptly to address any identified issues that may compromise safety.
  • A safety emergency switch is provided on all the machines.
  • A safety guard / Safety sensor is provided in all the press machines.
  • Training is provided to operators to run the machine safely.

Encourage Reporting and Investigation:

  • Promote a culture of safety by encouraging employees to report any safety concerns, near misses, or accidents promptly.
  • Investigate all reported incidents to identify the root causes, take corrective actions, and prevent similar incidents from occurring in the future.
  • Any Incident/Accident that happened in the company is recorded in the Accident/Incident form. All types of accidents are monitored through the Safety Tree displayed at entry into the company.

Accident/Incident Form:

Enforce Safety Regulations:

  • Comply with all applicable safety regulations, standards, and guidelines set by relevant authorities or regulatory bodies.
  • Regularly monitor and audit workplace practices to ensure ongoing compliance with safety regulations.

Foster Safety Awareness and Engagement:

  • Organize safety campaigns, toolbox talks, and workshops to enhance safety awareness among employees.
  • Encourage employee engagement in safety initiatives by establishing safety committees, involving employees in safety inspections, and recognizing and rewarding safe behaviors.

Continuously Improve Safety Performance:

  • Establish key performance indicators (KPIs) to measure safety performance and track progress over time.
  • Analyze safety data, such as incident reports, near-miss reports, and safety audits, to identify trends, and areas for improvement, and develop targeted action plans.

Emergency Preparedness:

  • Develop and communicate emergency response plans to address potential workplace hazards, such as fires, chemical spills, or natural disasters.
  • Conduct regular drills and exercises to test the effectiveness of emergency response plans and ensure that employees are familiar with their roles and responsibilities during emergencies.
  • Evacuation Drill record shall be maintained whenever any mock drill is given for training of employees.
  • A list of all fire extinguishers in the company shall be prepared with the date of filling & next filling date. If any fire extinguisher is used then immediately re-fill it by the supplier.

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