Safety Procedure in the Workplace

Purpose:

The purpose of the Safety procedure is to provide awareness about safety and to develop a state of readiness, which will allow for a prompt and orderly response to an emergency and to comply with the statutory obligations. This safety plan is structured around four major objectives.

  • Understanding the type and extent of potential emergencies (Risk / Exposures)
  • Establishing a high order of preparedness (equipment, personnel) and commensurate with the risk.
  • Ensuring an orderly and timely decision-making response process
  • Providing an incident management organization with a clear mission and line of authority.

Scope:

The Procedure deals with the Fire safety and work safety conditions for every person available on company premises and for machines.

Responsibility:

S. NoActivityResponsibilityFrequency
01Training for SafetyHOD / HR / External Once in 6 Months
02Mock DrillHOD / HR / ExternalOnce in 6 Months

Accident definition:

Major Accident:

When there is a need to go to the Hospital for treatment

Minor Accident:

When there is a small injury & treatment can be done with first aid only.

Near Miss: 

It is an unplanned event when there is no injury, illness, or property loss.

Safety Procedure:

Safety procedure list:

  • Identify hazards
  • Assess risks
  • Implement Safety Policies and Procedures
  • Provide Safety Training
  • Maintain Equipment and Machinery
  • Encourage Reporting and Investigation
  • Enforce Safety Regulations
  • Foster Safety Awareness and Engagement
  • Continuously Improve Safety Performance
  • Emergency Preparedness

Safety Procedure explanation:

Identify Hazards:

  • Conduct a thorough assessment of the workplace to identify potential hazards, such as chemicals, machinery, electrical equipment, or ergonomic issues.
  • Involve employees in the hazard identification process, as they are often most familiar with the day-to-day operations and can provide valuable insights.

Assess Risks:

  • Evaluate the risks associated with each identified hazard by considering the likelihood and potential severity of accidents or injuries.
  • Prioritize risks based on their severity to allocate resources effectively and address the most critical issues first.

Implement Safety Policies and Procedures:

  • Develop comprehensive safety policies and procedures that address the identified hazards and risks.
  • Communicate these policies and procedures to all employees, ensuring they understand their roles and responsibilities in maintaining a safe working environment.
  • Regularly update and review safety policies and procedures to reflect changes in regulations, technologies, or work processes.

Provide Safety Training:

  • Conduct regular safety training programs for all employees, including new hires and contractors, to educate them on the potential hazards, safety protocols, and emergency procedures.
  • Ensure that employees are trained in the proper use of personal protective equipment (PPE) and other safety devices specific to their roles.
  • PPEs are provided to operators/staff according to their working conditions and PPE applicability is shown in the PPE Matrix and each area work instruction
  • On Job Training for safety (self and machine) will be given to every operator/staff who is working in the plant and maintaining records.
  • Provide training related to Fire Extinguishers, First-Aid & make a Certified team for Fire Extinguisher & First-Aid

Maintain Equipment and Machinery:

  • Establish a regular maintenance schedule for all equipment and machinery, ensuring that they are in proper working condition and comply with safety standards.
  • Conduct inspections and repairs promptly to address any identified issues that may compromise safety.
  • A safety emergency switch is provided on all the machines.
  • A safety guard / Safety sensor is provided in all the press machines.
  • Training is provided to operators to run the machine safely.

Encourage Reporting and Investigation:

  • Promote a culture of safety by encouraging employees to report any safety concerns, near misses, or accidents promptly.
  • Investigate all reported incidents to identify the root causes, take corrective actions, and prevent similar incidents from occurring in the future.
  • Any Incident/Accident that happened in the company is recorded in the Accident/Incident form. All types of accidents are monitored through the Safety Tree displayed at entry into the company.

Accident/Incident Form:

Enforce Safety Regulations:

  • Comply with all applicable safety regulations, standards, and guidelines set by relevant authorities or regulatory bodies.
  • Regularly monitor and audit workplace practices to ensure ongoing compliance with safety regulations.

Foster Safety Awareness and Engagement:

  • Organize safety campaigns, toolbox talks, and workshops to enhance safety awareness among employees.
  • Encourage employee engagement in safety initiatives by establishing safety committees, involving employees in safety inspections, and recognizing and rewarding safe behaviors.

Continuously Improve Safety Performance:

  • Establish key performance indicators (KPIs) to measure safety performance and track progress over time.
  • Analyze safety data, such as incident reports, near-miss reports, and safety audits, to identify trends, and areas for improvement, and develop targeted action plans.

Emergency Preparedness:

  • Develop and communicate emergency response plans to address potential workplace hazards, such as fires, chemical spills, or natural disasters.
  • Conduct regular drills and exercises to test the effectiveness of emergency response plans and ensure that employees are familiar with their roles and responsibilities during emergencies.
  • Evacuation Drill record shall be maintained whenever any mock drill is given for training of employees.
  • A list of all fire extinguishers in the company shall be prepared with the date of filling & next filling date. If any fire extinguisher is used then immediately re-fill it by the supplier.

Leave a Comment